Anil Kancharla

Supplier Self-Service AI Portal

A supplier-facing intelligent assistant that helps vendors validate and submit invoices accurately based on purchase orders and contract terms—reducing delays, confusion, and manual effort.

Supplier Self-Service AI Portal Overview

🎯 The Challenge

Even in large enterprises using modern ERP systems like Oracle Fusion Cloud, supplier collaboration is often fragmented. Invoices are sent via email, contract terms are misunderstood, and errors lead to payment delays and manual follow-ups. Suppliers are left confused, and internal teams are overwhelmed.

✅ What This Solves

  • Delayed Payments: Suppliers often submit incorrect or incomplete invoices, causing unnecessary delays.
  • Contract Confusion: Vendors are unsure about payment terms, pricing, or delivery obligations.
  • Manual Email Back-and-Forth: AP and procurement teams waste time clarifying contract and PO details.
  • Small Vendor Struggles: Many suppliers lack the resources to navigate complex ERP requirements.

💡 Key Benefits

  • Document Upload & Visibility: Suppliers can upload POs, contracts, and invoices in one place—ensuring clarity and traceability.
  • Ask Questions, Get Answers: An intelligent assistant helps suppliers understand contract terms, payment timelines, and PO coverage in real time.
  • AI-Driven Invoice Validation: The system automatically checks invoices for PO match, contract compliance, duplicates, and other issues—before submission.
  • Clear, Actionable Feedback: If validation fails, suppliers receive human-readable suggestions on what to fix—reducing confusion and frustration.
  • Streamlined Submission: Once validated, invoices can be submitted confidently, speeding up processing times and reducing rejection rates.
  • Internal Visibility: Admin teams get a full audit trail of supplier uploads and interactions without needing to intervene manually.

📈 Business Impact

The Supplier AI Portal significantly improves the supplier experience while reducing the burden on internal teams. With automated validation and intelligent feedback:

  • Invoice processing becomes faster and more accurate
  • AP workloads decrease due to fewer errors and inquiries
  • Supplier satisfaction increases, reducing churn and disputes
  • Compliance with contract terms improves automatically

🎥 Watch the Demo

See the Supplier Self-Service AI Portal in action! This short demo walks through how suppliers upload documents, ask questions about contracts, and validate invoices — all with AI assistance.

📬 Want to Learn More?

If you're interested in piloting this solution, integrating with your ERP, or exploring custom enhancements, please get in touch.